Troop 80 Committee Minutes

Troop 80 Committee Meeting
February 9, 2004 Attendees:
Sherman Wooten, Eric Johnson,Ken Martin, David Clarkston, Pat Barrett, Leon Howard,
Chris Stephenson, Mickie Olivier, Diane Wooten, Kyle Shannon, Felix Olivier, Bruce Folts (Unit Commissioner), Margaret Mitchell, Boroski Richard, Phyllis Richard

Last month’s minutes were accepted by the committee.

Treasurer’s Report:
The financial statements were presented with no new developments.
The amount for popcorn sales ($1,005) reflects the gross amount.
The troop is out of pocket for $262.50 for Philmont scouts. Leon recommends a $400 extension to prepay Philmont fee. Leaders feel confident that vacant Philmont slots will be filled.
$215.95 commissions from Scout Fair ad sales.
Scout Fair Ticket Sales:
David Clarkson is in charge of Troop 80’s Scout Fair Ticket Sales.
The Troop keeps $2 for every $5 sold. 25% of ticket sales will stay with the Troop.
3/22—Triple Stamp deadline
4/12—Double Stamp deadline
5/28—Final deadline
Pat Barrett made a motion that the money made from the first book sale stay with the troop, and every ticket sold thereafter has $2 going to the scout (as a camp credit). He also suggested that Scout Fair ads should remain the same as last year. The expectation is that every scout sells at least one book.
Leon proposed that there be a 50/50 split between the troop and the scout for ads sold.
Both motions carried.

Membership:
Carol Clarkston has created a flyer for recruiting. She will distribute the flyers to local schools, and make them available to pass out during Scout Fair Ticket Sales. Pat Barrett suggested adding graphics and adding a Pack 80 contact and a Council Contact, as well as the website URL.
The suggestion was made to accept any requests for information from prospective recruits and pass the information on to appropriate leaders. Margaret suggested the Troop run an ad in the Scan, and in exchange for the fee the troop could perform a service project.

Scoutmaster’s Report:
The Troop enjoyed a successful Rifle and Shotgun campout.
The Klondike Derby workshop was also successful. The KnightRiders participated.
The troop needs to begin preparation for CIMA; money collection should begin now. The cost to scouts will be $181 ($165 plus $10 for transportation plus $6 for cot rental). Scouter fee will be $50 for the whole week ($30 for half week).
The following adults will go at no cost: The Scout Master, Tom Bailey and Ken Martin. The committee approved of paying the cost for these scouters.
Medical forms need to be updated. The Richards’ will head up form collection. Philmont has its own form to be completed.
The Backpacking Campout will be at Lost Maples for the scouts going to Philmont. The young scouts will go to Galveston State Park.

Advancement Chair Report:
Since last month scouts have earned five merit badges, and there have been two rank advancements. The Court of Honor will be at the end of March. There are twelve scouts signed up for the Merit Badge Fair scheduled for March 6.

Training:
Eric Johnson reported on the Wood Badge Beading Ceremony.
He stated the University of Scouting was next week and that Kyle, Carol, Eric and Pat will participate.
The District training team will come to the scout house on April 4 to conduct a Troop Committee Challenge training for Troop 80. It will begin at 1:00 p.m.
The New Parent Orientation will be February 29th from 1:00 – 5:00 in the Scout House.
The Arrow of Light Ceremony will be March 6.

Old Business:
Troop elections will be March 2nd.
New Business:
Ken Martin reported that there will be 8 new scouts joining the troop.
Jeremy is the new O.A. representative for the troop.
Diane made a motion to adjourn the meeting at 8:50 p.m. Chris seconded.